Office Manager
Hyannis, MA Hyannis, MA Full-time Full-time $25 - $28 an hour $25 - $28 an hour 1 day ago 1 day ago 1 day ago Summary/Objective We are seeking a highly organized and detail-oriented individual to join our team as an Office Manager.
As the Office Manager, you will play a crucial role in ensuring the smooth and efficient operation of our office environment.
Your responsibilities will revolve around managing office supplies, equipment, vendors, and providing essential customer support to our employees.
You will be the go-to person for various facility-related issues and will have the opportunity to handle special projects as they arise.
Essential Functions Office Supplies Management:
Oversee and manage supply ordering for the organization.
Regularly assess office supply inventory and place orders as necessary to ensure adequate stock levels.
Work with vendors to negotiate pricing and maintain cost-effective supply solutions.
Organize and maintain well-organized supply rooms, ensuring items are easily accessible.
Code and process invoices for payment; coordinate with Finance Team to ensure timely and accurate payment of invoices.
Equipment Management:
Oversee and maintain office and company equipment, such as postage machines, printers, water coolers.
Coordinate with appropriate service providers for equipment maintenance and repair when needed.
Manage roadside assistance account for agency vehicles.
Process payment for all usage, service, and supplies invoices as applicable Keep track of equipment warranties and contracts to ensure timely renewal.
Facility Oversight:
Responsible for oversight and management of shared office spaces including kitchens, reception areas, conference rooms, restrooms, and supply closets.
Conduct regular assessment of shared spaces ensuring spaces are well-stocked with inventory, organized and welcoming for staff and visitors.
Act as the primary contact for cleaning and disposal vendors, ensuring a clean and sanitary office environment.
Collaborate with Human Resources and Operations teams to develop and implement office safety protocols, ensuring compliance with relevant health and safety regulations.
Collaborate with internal maintenance team and contractors to address facility-related issues promptly and effectively.
Manage scheduling for required inspections for elevators, fire alarms, sprinklers, pest control and provide necessary certifications and inspection documentation as requested for building compliance.
Collaborate with senior management on larger facility-related projects as needed.
Mailroom Management:
Supervise mailroom and delivery operations, including the sorting and distribution of incoming mail and packages.
Implement efficient mailroom procedures to improve productivity and accuracy.
Customer Support:
Act as the primary point of contact for employees' inquiries related to shared office spaces, office equipment, mail, and facility requests, providing exceptional customer service and timely responses.
Assist employees with various administrative tasks, such as printing, scanning, and office equipment usage.
Agency Support:
Seve as part of the operation team and lead and collaborate on operations, administrative and facility related projects across the organization.
Support senior management in executing special projects as requested, ensuring timely and successful completion.
Additional Duties Other duties as required.
Required Qualifications, Education, and Experience Strong communication and interpersonal skills, with the ability to work effectively with diverse teams and external vendors.
Detail-oriented, with a commitment to maintaining high-quality standards in cleanliness and office organization.
Problem-solving skills with a proactive and solution-oriented mindset.
Ability to prioritize tasks effectively and manage time efficiently Proficient in using office software (e.
g.
, MS Office suite) and comfortable with basic office equipment.
Preferred Qualifications, Education, and Experience Experience as an Office Manager or similar administrative role, preferably with facility and office space management responsibilities.
Physical and Mental Job Requirements Exposure to:
o Fumes/airborne particles o Allergens Use of and/or subject to:
o Computers/monitors o Confined spaces Physical requirements:
o Occasional lifting/carrying up to 50 lbs o Constant sitting o Constant fine motor control o Constant handwriting and typing o Constant visual perception o Frequent hearing o Frequent speaking Mental requirements:
o Understand and apply routine verbal and/or written instructions o Understand and apply non-routine verbal and/or written instructions o Understand complex problems and collaborate to explore alternative solutions o Organize actions to complete sequential and/or routine tasks o Organize and prioritize individual work schedule to manage multiple tasks and/or projects o Organize and prioritize the work schedules of others to manage multiple tasks and/or projects o Make decisions that have an impact on the individual's work o Make decisions that have an impact on the immediate work unit's operations and/or services o Make decisions that have significant impact on a department's credibility, operations, and/or services o Make decisions that have an impact on the health and wellbeing of clients o Communicate and exchange routine/basic information o Communicate and explain a variety of information o Communicate in-depth information for the purpose of interpreting, and/or negotiating o Memorization/concentration o Learning/knowledge retention o Preparing/analyzing numerical figures o Analyzing/examining/testing data o Emotional/behavioral self-regulation o Interacting with others Work Environment The functions of this role are conducted in an office environment.
Hours of Work This role is paid on an hourly basis.
The hours of work for this position are Monday through Friday from 9am to 5pm.
Sign-on bonus of up to $1,000 Job Type:
Full-time Pay:
$25.
00 - $28.
00 per hour
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Retirement plan Vision insurance Schedule:
Monday to Friday Supplemental pay types:
Signing bonus Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
As the Office Manager, you will play a crucial role in ensuring the smooth and efficient operation of our office environment.
Your responsibilities will revolve around managing office supplies, equipment, vendors, and providing essential customer support to our employees.
You will be the go-to person for various facility-related issues and will have the opportunity to handle special projects as they arise.
Essential Functions Office Supplies Management:
Oversee and manage supply ordering for the organization.
Regularly assess office supply inventory and place orders as necessary to ensure adequate stock levels.
Work with vendors to negotiate pricing and maintain cost-effective supply solutions.
Organize and maintain well-organized supply rooms, ensuring items are easily accessible.
Code and process invoices for payment; coordinate with Finance Team to ensure timely and accurate payment of invoices.
Equipment Management:
Oversee and maintain office and company equipment, such as postage machines, printers, water coolers.
Coordinate with appropriate service providers for equipment maintenance and repair when needed.
Manage roadside assistance account for agency vehicles.
Process payment for all usage, service, and supplies invoices as applicable Keep track of equipment warranties and contracts to ensure timely renewal.
Facility Oversight:
Responsible for oversight and management of shared office spaces including kitchens, reception areas, conference rooms, restrooms, and supply closets.
Conduct regular assessment of shared spaces ensuring spaces are well-stocked with inventory, organized and welcoming for staff and visitors.
Act as the primary contact for cleaning and disposal vendors, ensuring a clean and sanitary office environment.
Collaborate with Human Resources and Operations teams to develop and implement office safety protocols, ensuring compliance with relevant health and safety regulations.
Collaborate with internal maintenance team and contractors to address facility-related issues promptly and effectively.
Manage scheduling for required inspections for elevators, fire alarms, sprinklers, pest control and provide necessary certifications and inspection documentation as requested for building compliance.
Collaborate with senior management on larger facility-related projects as needed.
Mailroom Management:
Supervise mailroom and delivery operations, including the sorting and distribution of incoming mail and packages.
Implement efficient mailroom procedures to improve productivity and accuracy.
Customer Support:
Act as the primary point of contact for employees' inquiries related to shared office spaces, office equipment, mail, and facility requests, providing exceptional customer service and timely responses.
Assist employees with various administrative tasks, such as printing, scanning, and office equipment usage.
Agency Support:
Seve as part of the operation team and lead and collaborate on operations, administrative and facility related projects across the organization.
Support senior management in executing special projects as requested, ensuring timely and successful completion.
Additional Duties Other duties as required.
Required Qualifications, Education, and Experience Strong communication and interpersonal skills, with the ability to work effectively with diverse teams and external vendors.
Detail-oriented, with a commitment to maintaining high-quality standards in cleanliness and office organization.
Problem-solving skills with a proactive and solution-oriented mindset.
Ability to prioritize tasks effectively and manage time efficiently Proficient in using office software (e.
g.
, MS Office suite) and comfortable with basic office equipment.
Preferred Qualifications, Education, and Experience Experience as an Office Manager or similar administrative role, preferably with facility and office space management responsibilities.
Physical and Mental Job Requirements Exposure to:
o Fumes/airborne particles o Allergens Use of and/or subject to:
o Computers/monitors o Confined spaces Physical requirements:
o Occasional lifting/carrying up to 50 lbs o Constant sitting o Constant fine motor control o Constant handwriting and typing o Constant visual perception o Frequent hearing o Frequent speaking Mental requirements:
o Understand and apply routine verbal and/or written instructions o Understand and apply non-routine verbal and/or written instructions o Understand complex problems and collaborate to explore alternative solutions o Organize actions to complete sequential and/or routine tasks o Organize and prioritize individual work schedule to manage multiple tasks and/or projects o Organize and prioritize the work schedules of others to manage multiple tasks and/or projects o Make decisions that have an impact on the individual's work o Make decisions that have an impact on the immediate work unit's operations and/or services o Make decisions that have significant impact on a department's credibility, operations, and/or services o Make decisions that have an impact on the health and wellbeing of clients o Communicate and exchange routine/basic information o Communicate and explain a variety of information o Communicate in-depth information for the purpose of interpreting, and/or negotiating o Memorization/concentration o Learning/knowledge retention o Preparing/analyzing numerical figures o Analyzing/examining/testing data o Emotional/behavioral self-regulation o Interacting with others Work Environment The functions of this role are conducted in an office environment.
Hours of Work This role is paid on an hourly basis.
The hours of work for this position are Monday through Friday from 9am to 5pm.
Sign-on bonus of up to $1,000 Job Type:
Full-time Pay:
$25.
00 - $28.
00 per hour
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Retirement plan Vision insurance Schedule:
Monday to Friday Supplemental pay types:
Signing bonus Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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